In the process of selling, buying and shipping goods, if there are no documents confirming the clear between the two sides is very easy to disputes arise that no one is responsible. Therefore, the establishment of receipt of goods plays the role extremely important to ensure transparency and clear accountability between the deliverer and the receiver. So the minutes, or votes to hand over the goods is what? When to use this type of paper freight forwarding this content and mandatory need to have, what to include? HNT will help you answer the details in the article below.

Delivery receipt is what?

Delivery receipt, or also known as the receipt of goods, is a type of important words in the purchase process, though value of goods, big or small. This document role to confirm the delivery and receipt of goods between the seller and the buyer, at the same time fully reflect the deal was agreed earlier.

Receipt plays the role to confirm the delivery and receipt of goods between the seller and the buyer

Border is usually instituted soon after the two sides signed contract sale, purchase, and includes the basic contents follows:

• Detail information of goods: description the number, type, specification and the characteristics related.
• The contact information of the party: include name business/personal, address, telephone number and the representative.
• Confirm the delivery and receipt of goods: the seller has already delivered right type and amount according to the contract; the buyer to check and approve the goods receipt.
• Signature confirmation from both parties: record is made in two copies have legal value abreast, each hold a base if disputes occur or when needed for screening.

Why need to set up records of delivery?

The establishment record of delivery is an indispensable step in the process of implementation of the contract of sale of goods. This is not only a document confirming the delivery – receipt of goods between the two parties but also is legal evidence clear in case there arises a dispute.

If there is no stock hand over the goods, it will be difficult to prove the seller has made full obligation delivery, or the buyer has agreed to receive the goods strictly according to the content of the contract. This easy to lead to misunderstandings, distrust, or even dispute is not worth having.

This will be legal evidence clear in case there arises a dispute

Practical example: party A contracted provider for side B 500 crates. However, when goods are delivered to only 400 barrels intact and guarantee the quality. At this time, if there is a slip of the delivery of goods accompanied by clear notes, party B may demand party A additional 100 containers damaged or deficiency, based on what was agreed in the contract.

In summary, the handover of the goods not only help transparent process delivery but also are important tools to protect the rights and responsibilities of both sides, contributing to the professionalization process of sale and limit the risks incurred in the transaction.

Mandatory content & note when making the delivery receipt

To ensure transparency and to avoid legal risks, the minutes should be set properly prepared and complete the following contents:

• Information of the two sides of the transaction: Write clear and full names business/personal, address, telephone number, tax code (if any), the representative.
• Time, minutes: Should be set parallel with the process of delivery or as soon as the contract is signed on paper.
• Content, goods delivery: Need to clearly express the number, type, status of goods, packaging unit, and the identifying characteristics other. If there arises deviations in quantity or quality, should specific notes in the minutes.
• Signature and stamp of the minutes should be signed and stamp “fresh” of both parties to ensure legal effect.
• The number of archive: minutes should be set to 2 the original has legal value as each other. Each party keeps a copy to the base collated or processed when the problem arises.
• Sample receipt can be adjusted flexibly according to specific goods, terms of delivery, and the agreement of the parties, provided that compliance with the law.
• After establishment, the parties need to be responsible, careful storage of the minutes for use as needed. At the same time, must ensure the proper implementation of the terms has pledged to protect the rights of both the seller and the buyer.

The template receipt of goods popular today

Although the current legislation does not prescribe a specific paper template freight forwarding fixed, but in fact, businesses and organizations still often use the form of common, flexible according to the needs and nature of each transaction. Here are some samples of handover goods are widely used:

Template receipt of goods general

This is the basic and most common, in accordance with various forms of delivery different. Records typically include information such as:

• Name and contact information of the delivery and the receiving party
• List of goods: item name, item code (if any), number, unit, status of the
• Time and place of delivery
• Signature and confirmation of the parties

This template can be easily adjusted to suit the scale and type of business specific

Sample of handover of goods-cum-warehouse

This is the template built just confirmed the delivery medium's role as the warehouse. This template is very useful in operations, inventory management, help reduce errors in the process of export – import repository.

This usually includes:

• The information warehouse (coupon code, date, warehouse, cumshot)
• Information unit consignee
• For cargo details (product name, quantity, quality, unit price)
• Confirmation of the warehouse, the deliverer and the receiver

Combined receipt and warehouse helps businesses to track goods more efficiently

Sample of handover and acceptance of goods

Type this noted not only the delivery but also including steps to check and test the quality of the goods. Often used in the contract, purchase of equipment, supplies or goods that require high quality standards.

Main content includes:

• Details of goods: goods regulations by the number of
• Results a reality check: the status, quality, errors if any
• Acceptance test records may be accompanied by illustrations or votes technical inspection
• Signature confirmation of the supplier, the recipient and the department of inspection (if any)

This helps to limit disputes about quality and ensure transparency in the entire process of buying and selling

Template receipt of goods internal

Is mainly used in internal business, when goods are transferred between divisions, departments, or branches. The information in templates includes:

• Parts delivery and receipt of goods
• Description commodities: type, quantity, status
• Purpose of transfer (catering, production, display, transfer,...)
• The date of delivery and signature confirmation of both parties

This template helps to manage effective internal and ensure clear lines of accountability between stakeholders

Conclusion

Hope through the sharing above, you now understand more about receipt of goods, the importance of the papers in this trade activity as well as the template editor new update most appropriate for each intended use.

If you are looking for logistics solutions package to help simplify the process of delivery, import, export and save upto cost, HNT Logistics privacy is the reliable choice.

With more than 12 years experience in the industry and a team of knowledgeable specialists fact, HNT Logistics is always ready to accompany your business, solve every problem, logistics in a more flexible, efficient and correct legal.

Contact advice right:

• 0949.393.300 (Mrs. Peach)
• 0911.446.060 (Mrs. Contest)

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