In the context of international economic integration, extensive foreign trade activity become important lever for the development of the business. However, mastering the process of customs clearance of goods for export is still a challenge, especially with the new units join the global market. A set of export records complete not only requires the accurate data on the commercial invoice for export but also need the joints format in sample packing list for export. Besides, the enforcement of the right process to declare customs export will help businesses save time, optimize costs, parking and building credibility with foreign partners.

The importance of the preparation of the record export standard tuning

In business, Logistics, vouchers referred to as the “soul” of the shipment. When the goods out to the gate, customs officers not directly examine the goods immediately which will be based on record to assess risk. The preparation of records exported teen professional is the leading cause to the status of the device “hangs” at the port, the cost incurred hosted warehousing (DEM/DET) giant.

A basic profile should ensure consistency between the documents. If the information on the invoice commercial directory deviation from the contract or bill of lading, customs system will give a warning risk. Therefore, the control profile is the first step and the most important to ensure the process customs export goods smoothly.

Export records usually include the type of paper basically follows:

• Foreign trade contracts (Sales Contract).
• Commercial invoice (Commercial Invoice).
• Packing (Packing List).
• Agreement hosted cavity (Booking Note).
• Bill of lading (Bill of Lading).
• The specialized licenses (if applicable) such as: phytosanitary, certificate of origin (C/O), check the quality...

Behind every train leaving ben is the efforts of all our team of field and office. Alteration, meticulous in every page paper is the key to keep a firm's reputation with international partners. Good whole house in a day's work productivity and reach farther on the global market!

Detailed analysis bill trade directory (Commercial Invoice)

Bill trade directory not merely a stock from demanding money. In international transactions, it acted as legal documents to authorities determine the taxable value and foreign exchange controls.

The content required to have

• Information subject: full Name, address and tax identification number of the seller (Shipper) and the buyer (Consignee).
• Details of goods: the goods Name in English (must match the code, HS Code) regulations, manner, amount and unit price.
• Incoterms conditions: This is extremely important part. For example: FOB Cat Lai, CIF Tokyo... this condition to decide who is who bears the cost of shipping and risk.
• Payment method: The most popular form like T/T (electronic funds Transfer), L/C (Letter of credit), or D/P (collection).

Note: Businesses often mistake the wrong address than business license or not clearly express shipping/insurance (if according to the conditions CIF/CFR). This slows down the process to declare customs export goods because the system will require amendment of the declaration many times.

How to build the sample packing list export professional

If the bill focused on financial figures, the sample packing list directory (packing Slip) detailed description physical aspects of the shipment. Customs and unit warehouse will be based on this to make tally and unloading.

Structure a Packing List standard

• Number and date: Usually coincides with the number of the invoice to be easy to manage.
• Information packaging details: Number of events (cartons), number of pallets, the size of each event.
• Weight: Need to distinguish Gross Weight (weight of the packaging) and Net Weight (net weight).
• Shipping Marks: The symbols indicated on the label parcels to get the goods at the port.

The presentation template packing list directory science help employees take turns easily collated, from which accelerate the release of goods. Especially for lcl (LCL), a Packing List detailed help avoid loss or confusion of goods in warehouse CFS.

Logistics is not just shipping, it is the art of connecting the economic flows. Understand the rules of the game and stay updated on the latest regulations will help the business be more active against all the volatility of the market foreign trade.

Process customs clearance of exports on the system ECUS/VNACCS

Today, Vietnam applied system through automatic VNACCS/VCIS. Process customs declarations, export goods, including the following steps:

Step 1: Media related preliminary (IDA)

The declarant enter data into the software. At this step you need to pay special attention to code HS Code. The pressure wrong HS code affects not only the tax, but also can be closed fraudulent trading.

Step 2: Transfer declaration official (IDC)

After checking digital information, business press tv official. The system will receive and return the number of declarations after a few seconds.

Step 3: Get results-threading

The system will automatically categorize your shipments into one of three streams:

• Flow Blue: Congratulations on your shipment to be cleared immediately.
• Stream Gold: the Customs will examine in detail the profile directory. You have to bring the documents from the paper (or media attachments) to the customs department.
• Stream Red: This is the level of control the highest. Customs officials will directly examine the goods at the port/warehouse to make sure of actual right to declare.

The actual steps in the process of customs clearance of goods for export

After the declaration has been tv and streaming, businesses need to perform the steps of service in the field:

1. Taxes and fees: Complete the financial obligations related to export tax (if any).
2. Procedures at customs: For threading, Yellow and Red, the clerk get to directly work with the customs officer to collate vouchers or open your cargo.
3. Liquidation declaration: once the order is cleared on system, business wear declaration was stamped (or bar code) at the port to confirm the goods were on the beach.
4. On the train window: Provides information for carrier so they arranged location on the ship. This is the final step to goods ready to leave the dock.

The entire process of customs clearance of goods for export, this requires coordination between parts vouchers at the office and the field staff at the port.

The potential risks and how to handle in the profile directory

Though already prepared, sometimes businesses still encounter situations like:

• Top down beach, delay: Lead to fail liquidation procedure declaration before the ship cut trough (Closing time).
• False information VGM: Weight declarations other than weight loss fact excessive.
• Evidence from specialized is slow: For example, certification phytosanitary (Phytosanitary) has not been granted in time train running.

To solve, businesses need to have a good relationship with the stakeholders, and the experience to handle situations versatile. Owning a record exports clean and transparent is the best way to minimize the intervention of the inspection agency.

In industry, international shipping, change is the only constant. Every shipment brings new lessons about patience and the ability to adapt. Sometimes, just a little rhythmically in coordination and understanding between the parties, everything is difficult at the beach, the port can all be resolved in a way that nicely.

The trend of digitization in the process of customs clearance of goods for export

In the era of 4.0, the process to declare customs export goods are aiming pattern “Customs union”. Businesses today can perform all operations on the electronic environment. The use of digital signatures, tax payment, electronic and lookup the status of the declaration through the Mobile App has helped shorten the clearance time from few days to few hours.

However, technology is just a tool. To operate smoothly, personnel in charge still need deep understanding of tax law, policy, items and the circular, the latest decree of the Ministry of Finance.

Why businesses should partner with unit Logistics professional?

Instead of operating parts import and export with many risks, hiring services (Outsourcing) is becoming inevitable trend. The Logistics specialist is not only good about the process of customs clearance of goods for export, but also have the possibility of consulting solutions cost savings.

A unit reputable service would you rather:

• Check the validity of the commercial invoice for export and the voucher comes.
• Set template packing list export right international standards.
• On behalf of the business accountability with authority when in doubt.
• Ensure the goods train schedule (Schedule).

To a shipment overseas smoothly, processing of documents and procedures at the port plays a decisive role. Don't let shipment stalled just because small errors in legal documents. Let HNT accompany you to optimally process the customs clearance of goods for export today. Contact us for advice Logistics solution package!

HNT Shipping – trusted partner in the process of customs clearance of goods for export

Understand the difficulties that businesses encounter in the implementation process customs declarations, export, HNT Shipping proud to offer service Logistics solution package with devotion and the highest professional.

With a team of experienced experts and a network of connections throughout, HNT committed to bringing Logistics solutions, comprehensive help your shipments through customs and quickly, safety and savings. We understand each of the provisions of the customs law and is always ready to assist you 24/7.

Contact HNT today to get in-depth consultation about your profile directory!

Hotline:

• 0911.446.060 (Mrs. Contest)
• 0908.487.986 (Mr. Scenes)
• 0903.070.300 (Mr. Sweden)

With a wealth of experience within the implementation process customs declarations, export, our expert team of HNT is committed to helping businesses save maximum time and cost of parking. Message now for HNT to get a quote and route information, related details.

Conclusion

Successful implementation process of clearance of goods for export is an art collaboration between meticulous in papers and flexibility in the field. Hopefully with detailed instructions on profile directory by bill trade directory as well as the steps customs declaration above, your business will have more solid foundation to confidently trade international. Always remember that a thorough preparation of vouchers is always key for all shipments success.