In operation export and import, process, export cargo hold pivotal role to help the supply chain operating smoothly and efficiently. Business need to know step by step from preparing vouchers and process information related to the management process, store, and process goods for import, at the same time understand how to perform the process of import to avoid errors, save costs and enhance credibility when dealing with international partners.

Overview of the export process, goods

Process export is the set of steps that business needs to perform to bring the goods out of the territory of Vietnam, and assigned to the overseas buyer as commercial contracts.

Overview of the export process, goods

Depending on the type of goods (exporting directly, the trustee, temporary import for re-export, production machining, etc.) and the method of shipping (by sea, air, road), detailed steps may be different. However, basically, this process always consists of 5 main stages:

• Prepare vouchers and goods
• Reservation (booking) with the carrier or the airline
• Customs clearance – clearance procedure
• Delivery and monitoring shipping
• Payment, filing, and finishing vouchers

Each step has specific role, directly related to each other. When understanding how to operate, businesses can proactively handle any situations that arise, while ensuring the delivery schedule commitments.

>>> See more: Import Foreign Goods On Sale: The Secret Business Profitable

The specific steps in the process of production of goods

Step 1: Prepare vouchers and goods

Before goods are taken away, businesses must thoroughly prepare all the actual goods and vouchers related. This is the platform to do the customs clearance and ensure legally exported.

– Prepare the goods

• Check the quality, specification, quantity according to the contract.
• Packaged, labeled, documented code, HS Code, lot number, origin.
• If is a special order (food, chemical, wood, seafood...), there should be paper tested or certified specialized.

– Prepare the stock from shipment

The evidence from the norm, including:

• Foreign trade contracts (Sales Contract)
• Commercial invoice (Commercial Invoice)
• Packing (Packing List)
• Bill of lading (Bill of Lading or Airway Bill)
• Certificate of origin (C/O)
• The customs declaration in electronic
• Other documents: Certificate, phytosanitary certificate, fumigation, export license (if available).

The right preparation and enough to help the process of goods production takes place quickly, avoid the customs require additional or edited many times.

Prepare vouchers and goods

Step 2: Booking and transport cargo to the port

After finishing vouchers, business will reservation (booking) with the carrier or airline.

• With regard to the sea: need to put container (20’ or 40’), select the calendar suitable vessel, take the empty container on the customer.
• For aviation: contact airlines or logistics agent to book a flight balance, time off and time to do customs clearance.

The choice of partner reputable shipping to help ensure the delivery time and reduce the risks incurred costs in addition to the expected.

Step 3: perform customs clearance

This is the stitch is considered the “backbone” in the whole process of delivery. If goods are not cleared, the entire process will be stalled.

– Customs declaration in electronic

Businesses use software customs (ECUS, VNACCS...) to declare the goods information: HS code, value, FOB price, importer, units shipping After opening, the system automatically threading:

• Flow blue: Free record checks, automated customs clearance.
• Yellow stream: Check the paper records.
• Stream red: Check out the actual goods.

– Clearance procedure

When the record and the goods are inspected satisfactory, customs will grant permission through export. At this stage, attention should be paid:

• Ensure HS code correctly to avoid arrears of taxes or penalties.
• Provide evidence from clear, transparent source of the row.
• Coordinate with customs agents to handle fast the situation arises.

Process through customs is just the procedure, but also reflects the reputation of the business in import and export activities of goods. The business has a history through well often be the priority flow blue, significantly saving time and costs.

Perform customs clearance

Step 4: Delivery, tracking and shipping confirmation

After customs clearance, the goods are put on a ship or aircraft. Businesses need to closely coordinate with transport and logistics agent to:

• Check lading accuracy: container number, vessel name, the departure date.
• Tracking order status (tracking) regularly.
• Note the transfer time to the destination port (ETA).

In many cases, the constant updates to help businesses proactively inform foreign partners, to avoid incurring costs of storage or slow delivery.

Step 5: payment and recordkeeping

After partner receive the goods and confirm the sufficient number of business, proceed to the checkout step according to the contract: L/C, T/T, D/P...
Parallel to that, the need to save the profile to export at least 5 years according to the regulations, including:

• The original documents
• Customs declaration form
• Waybill and invoice finance
• Receipt payment confirmation.

The store not only served the audit and the internal passport, which is also important bases when disputes occur or tax inspection.

Compare the export process, and the process of import

Although all belong chain, international logistics, process sales income there are a number of differences compared with the shipment. Specific:

Therefore, businesses do both dimensions need to understand the process of making goods to ensure synchronization, avoid errors between the two streams.

Common mistakes in the process of production of goods

Even the business has a long experience can still be in trouble if you ignore a number of little details. Here are the common errors to avoid:

• Wrong code HS Code: leads to false tax or customs keep the goods.
• Lack of symptoms from C/O or stock from quarantine: makes the device slow customs.
• No test Booking: lead to delayed trains, loss schedule shipping.
• No update schedule board change: cause delayed delivery for partners.
• No full record: hard to reconcile when there is a problem on payment, or when being checked after customs clearance.

The solution is built internal processes, standardized delivery of clear responsibilities of each department: vouchers, warehouse, logistics, accounting, etc. to every stage is controlled consistency.

Even the business has a long experience can still get in trouble

Conclusion

Understand and operate in accordance with the export of goods not only help businesses optimize time and cost, but also enhance competitiveness in the international market.

If you are looking for a reliable partner to the whole process, HNT Logistics is the ideal choice. With many years of experience in the field of logistics, import and export, HNT Logistics provides comprehensive solution:

• Support booking container at the port of export (China, Thailand, Vietnam...)
• Check and compare the voucher directly with exporters
• Please specialized licenses, registration, customs declaration monitoring the entire shipment
• Arrange delivery to the correct location customer specified

HNT Logistics provides comprehensive solution

Service of HNT Logistics to help businesses save time, reduce costs, and ensure process export import goes smoothly, safely and efficiently. Contact via Hotline:

• 0911.446.060 (Mrs. Contest)
• 0908.487.986 (Mr. Scenes)
• 0903.070.300 (Mr. Sweden)