Written confirmation of delivery is an important document to help businesses protect the rights, ensuring transparency and handle disputes efficiently in the process of cooperation. In this article, let's HNT learn content should be in the form receipt of goods, receipt voucher, the form of delivery and receipt of goods, cum, warehouse new and most commonly used.

Written certification what is the delivery?

Written confirmation of delivery is text type used to record the specific process of delivery of goods between two parties in the transaction – usually the seller and the buyer. This document made clear that the transferor has delivered the right amount of categories such as agreement, at the same time the receiving party also confirmed received goods in full and on demand. This is important bases to ensure transparency, limit risk and to clarify the responsibility if the arising incident after delivery.

This is the type of text used to record the specific process of delivery of goods between the two sides

Characteristics of confirmed delivery

Written confirmation of delivery plays a role not only as proof of delivery but also help strengthen the transparency in the process of implementation of the contract. Here are the highlights to note for both the buy side and sell side:

• Immediately after finished delivery: minutes should be immediately drafted immediately after the delivery process, the end. The delay, minutes can cause risks of authenticity and rise to a conflict if there are problems about quantity or quality of the goods.
• Only confirm when the goods in full: After the receiving party to conduct a thorough check and confirm the goods as committed – including the number, type, status, then proceed to sign the confirmation.
• Necessary information is detailed, clear: A receipt of goods standards need full information such as name, unit, delivery and recipient, address, phone number, email, representative. At the same time, must be clearly stated on the information related to goods such as item code, item name, quantity, unit, status upon delivery, the time and place of execution.
• Accompanied by stock or warehouse import: Depending on the internal processes of each business report, delivery confirmation usually goes the same warehouse (for delivery) or receipt (for the receiver).

Only confirmed when the full row

The role of handover of goods

Though not required according to regulation law, record of delivery of goods is still important document in the active delivery.

• Recorded in detail the process of delivery: minutes of may is full of information delivery – side receiver, time, location, sku, quantity, quality and condition of the goods. This is the basis for two party check, collate and store transparent.
• To confirm completion of the obligation of delivery: When two parties sign the minutes of the delivery confirmation, that proves that the goods have been delivered – received in full, as properly as agreement. This helps to avoid controversy, blame not exactly later.
• Legal evidence when there is war chap: In case of contradiction, the minutes will be valuable material legal help authorities to clearly define the responsibilities of each party.
• Increase professionalism for business: The use of template receipt of goods in each delivery professional, to build trust with customers and partners.
• Support various kinds of coupons import/export warehouse and stock related words: memorandum may be accompanied warehouse, receipt or receipt vouchers and help complete the record of delivery.

Content and writing of the minutes confirm the delivery

Content should be in minutes

Current legislation has not yet mandatory rules on form confirming delivery, however to ensure the validity and minimize the risk of dispute, a complete record should include the following information:

• Unit name provide goods: specifies the name of the company, enterprise, or business make the delivery.
• Date taken delivery: clearly Define the time of delivery and acceptance of goods.
• The information inside delivery: includes unit name, address, telephone number, representative and position specific.
• Information the receiving party goods: Similar, need to specify name, contact information, the address and the representatives of the receiving party.
• Details of goods: specify the item code, item name, category, quantity, unit price (if any), the status at the time of delivery.
• Signature confirmation of two sides: Should be signed in full, clear name and can be stamped to increase legal value for form receipt of goods.

Though there is no template required from state agencies, many businesses still apply the template receipt of goods standards to ensure consistency and ease of storage and vouchers.

Instructions on how presented the minutes

A receipt of goods, cum, warehouse or record independently verified should be clearly presented, easy to read and follow the basic layout is as follows:

• Left corner: Recording unit name or company record.
• Right angle: presents brand and target language: Czech socialist Republic of Vietnam Independence – freedom – happiness.
• Title translation: The middle, in the flowers: written certification of DELIVERY or RECEIPT of GOODS.
• Legal grounds: can clearly state “pursuant to the contract of...” or “Base agreement date...” to increase binding.
• Information delivery and recipient: name, position, unit representatives and contact.
• Commodity information: presented in tabular form details of items such as STT, item name, item code, unit, amount, notes.
• Conclusion: specifies the minutes to be set to the value the same legal, each side keeping a to do proving grounds when needed.
• Sign and the seal: required to be signed by representatives of both parties and can stamp company if need to verify legal.

The form delivery confirmation popular

Depending on the intended use and processes of each business, a written certification delivered goods can be designed in many form different. Below are some samples of commonly used:

Sample of handover general merchandise

Usually applied in routine transactions between the seller and the buyer, recorded delivery information in full but not accompanied warehouse.

Sample of handover general merchandise

Template receipt of goods-cum-warehouse

Integrated information delivery and warehouse in the same form, to help facilitate the tracking and storage of evidence from internal.

Template receipt of goods-cum-warehouse

Template receipt of goods and acceptance

Usually used in the project, works, or orders required to check quality. This has the added items, confirm the acceptance of goods, equipment or supplies.

Template receipt of goods and acceptance

Template receipt of goods internal

Used within the business to hand over goods, property, materials between the parts or branches. However, there is no element of commercial contracts, but still need to establish clear to ensure accountability.

Template receipt of goods internal

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Conclusion

Hope the form confirming delivery that HNT shared above will help you better control the delivery process, the limited risk and handle the work more efficiently.

Understand that every order has own characteristics HNT Logistics provide comprehensive solution from domestic shipping, international customs clearance, to support services such as cargo insurance, rent warehouse, loading and unloading, pick-up/delivery from the warehouse to the port or airport.

If you need support, advice, quick quotes, or logistics solution matching the scale of operation, don't hesitate to contact our team of HNT via the Hotline 0949.393.300 (Mrs. Peach) – 0911.446.060 (Mrs. Thi).