{"id":6816,"date":"2026-06-19T18:09:50","date_gmt":"2026-06-19T11:09:50","guid":{"rendered":"https:\/\/hntshipping.com.vn\/?p=6816"},"modified":"2026-06-19T18:23:12","modified_gmt":"2026-06-19T11:23:12","slug":"khai-bao-hai-quan-dien-tu-kiem-dich-trai-cay-nhap-khau","status":"publish","type":"post","link":"https:\/\/hntshipping.com.vn\/en\/khai-bao-hai-quan-dien-tu-kiem-dich-trai-cay-nhap-khau\/","title":{"rendered":"Handbook for electronic customs declaration and import fruit quarantine procedures"},"content":{"rendered":"<p>Electronic customs declaration is a critical step when enterprises import fruit into Vietnam. Even a small error in quarantine documents or declaration data can cause the shipment to be stranded at the port, incurring cold storage costs and delaying market entry.<\/p>\n\n\n\n<pre class=\"wp-block-preformatted\">In the context of Vietnam's continued strong trade growth and consistently high demand for imported fruits and vegetables, businesses must increasingly comply strictly with customs and phytosanitary regulations. This article provides a detailed guide on the implementation process, necessary documents, and how to minimize practical risks.<\/pre>\n\n\n\n<h2 class=\"wp-block-heading\">What is needed for electronic customs declaration for imported fruit?<\/h2>\n\n\n\n<p>For fresh fruit items, enterprises must meet both customs and phytosanitary requirements. Preparing a complete set of documents from the start helps shorten processing time and limits additional inspections.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/khai-bao-hai-quan-dien-tu-cho-trai-cay-nhap-khau-can-nhung-gi-1781632450987_no_wm.png\" alt=\"electronic customs declaration\" title=\"What is needed for electronic customs declaration for imported fruit?\"\/><figcaption class=\"wp-element-caption\">What is needed for electronic customs declaration for imported fruit?<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Mandatory document set<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Sales contract clearly showing the type and delivery terms.<\/li>\n\n\n\n<li>Commercial invoice matching the declared value.<\/li>\n\n\n\n<li>Packing list showing package specifications.<\/li>\n\n\n\n<li>Bill of Lading or Air Waybill.<\/li>\n\n\n\n<li>Certificate of Origin if tax incentives are applied.<\/li>\n\n\n\n<li>Registration form <a href=\"https:\/\/eimskip.vn\/thu-tuc-kiem-dich-thuc-vat-nhap-khau\" target=\"_blank\" rel=\"noopener\">import plant quarantine<\/a>.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Role of plant quarantine<\/h3>\n\n\n\n<p>Imported fruit belongs to the group of goods requiring specialized inspection. Authorities assess the risk of pests, harmful organisms, and the potential impact on domestic agricultural production.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What is a Phyto certificate?<\/h3>\n\n\n\n<p>What is a Phyto certificate is a question many new importers are interested in. This is a Phytosanitary Certificate issued by the competent authority of the exporting country, confirming that the shipment meets the quarantine requirements of the importing country.<\/p>\n\n\n\n<div class=\"wp-block-table\">\n<table>\n<thead>\n<tr>\n<th>Documentation<\/th>\n<th>Purpose<\/th>\n<th>Mandatory<\/th>\n<th>Time of submission<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Invoice<\/td>\n<td>Value declaration<\/td>\n<td>Yes<\/td>\n<td>Customs declaration<\/td>\n<\/tr>\n<tr>\n<td>Packing List<\/td>\n<td>Goods inspection<\/td>\n<td>Yes<\/td>\n<td>Customs declaration<\/td>\n<\/tr>\n<tr>\n<td>Bill of Lading<\/td>\n<td>Transportation confirmation<\/td>\n<td>Yes<\/td>\n<td>Customs declaration<\/td>\n<\/tr>\n<tr>\n<td>Phyto Certificate<\/td>\n<td>Ki\u1ec3m d\u1ecbch<\/td>\n<td>Yes<\/td>\n<td>Before customs clearance<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n\n\n<p>For example, Green Tropic Company in Tien Giang imports apples from New Zealand through Cat Lai. Thanks to preparing full documentation right before the ship docked, the enterprise completed customs clearance within 24 hours.<\/p>\n\n\n\n<p>Another enterprise in Binh Duong imports grapes from Chile but lacked the original quarantine certificate. The shipment had to be kept in cold storage for two more days, incurring significant costs.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Step-by-step electronic customs declaration process<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/quy-trinh-khai-bao-hai-quan-dien-tu-tung-buoc-1781632512674_no_wm.png\" alt=\"Step-by-step electronic customs declaration process\" title=\"Step-by-step electronic customs declaration process\"\/><figcaption class=\"wp-element-caption\">Step-by-step electronic customs declaration process<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Prepare data before declaration<\/h3>\n\n\n\n<p>Enterprises need to review HS codes, tax calculation value, origin, and seller information. This is the foundation to limit errors when transmitting data to the system.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Declare on VNACCS<\/h3>\n\n\n\n<p>The declarant uses software connected to VNACCS to enter shipment information. After sending the data, the system will return the routing results.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Classification and customs clearance<\/h3>\n\n\n\n<p>Green lane allows fast clearance. Yellow lane requires document inspection. Red lane requires physical inspection of goods before clearance.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Check HS code and commodity policy.<\/li>\n\n\n\n<li>Prepare a complete set of electronic documents.<\/li>\n\n\n\n<li>Submit the declaration to the system.<\/li>\n\n\n\n<li>Pay relevant taxes and fees.<\/li>\n\n\n\n<li>Perform quarantine as required.<\/li>\n\n\n\n<li>Receive clearance results.<\/li>\n<\/ol>\n\n\n\n<p>Import procedures for fruits often take longer than for general goods due to the additional steps of quarantine and pest risk assessment.<\/p>\n\n\n\n<div class=\"wp-block-table\">\n<table>\n<thead>\n<tr>\n<th>Step<\/th>\n<th>Duration<\/th>\n<th>Agency<\/th>\n<th>Result<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Submit declaration<\/td>\n<td>1 hour<\/td>\n<td>Customs<\/td>\n<td>Declaration number<\/td>\n<\/tr>\n<tr>\n<td>Register for quarantine<\/td>\n<td>1 day<\/td>\n<td>Ki\u1ec3m d\u1ecbch<\/td>\n<td>Inspection schedule<\/td>\n<\/tr>\n<tr>\n<td>Document inspection<\/td>\n<td>1 day<\/td>\n<td>Customs<\/td>\n<td>Approval<\/td>\n<\/tr>\n<tr>\n<td>Customs clearance<\/td>\n<td>Within the day<\/td>\n<td>Customs<\/td>\n<td>Release goods<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n\n\n<p>D\u1ef1a theo nh\u1eefng kinh nghi\u1ec7m c\u1ee7a HNT LOGISTICS, doanh nghi\u1ec7p n\u00ean ho\u00e0n t\u1ea5t h\u1ed3 s\u01a1 ki\u1ec3m d\u1ecbch tr\u01b0\u1edbc khi t\u00e0u c\u1eadp c\u1ea3ng \u0111\u1ec3 tr\u00e1nh ph\u00e1t sinh ph\u00ed l\u01b0u container l\u1ea1nh.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Electronic customs declaration and quarantine, fumigation procedures<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><\/figure>\n\n\n\n<figure class=\"wp-block-image alignnone size-full wp-image-6819\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1376\" height=\"768\" src=\"https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/khai-bao-hai-quan-dien-tu-va-thu-tuc-kiem-dich-hun-trung-1781634686860_no_wm.png\" alt=\"Electronic customs declaration and quarantine, fumigation procedures\" class=\"wp-image-6819\" srcset=\"https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/khai-bao-hai-quan-dien-tu-va-thu-tuc-kiem-dich-hun-trung-1781634686860_no_wm.png 1376w, https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/khai-bao-hai-quan-dien-tu-va-thu-tuc-kiem-dich-hun-trung-1781634686860_no_wm-300x167.png 300w, https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/khai-bao-hai-quan-dien-tu-va-thu-tuc-kiem-dich-hun-trung-1781634686860_no_wm-1024x572.png 1024w, https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/khai-bao-hai-quan-dien-tu-va-thu-tuc-kiem-dich-hun-trung-1781634686860_no_wm-768x429.png 768w, https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/khai-bao-hai-quan-dien-tu-va-thu-tuc-kiem-dich-hun-trung-1781634686860_no_wm-18x10.png 18w\" sizes=\"(max-width: 1376px) 100vw, 1376px\" \/><figcaption class=\"wp-element-caption\">Electronic customs declaration and quarantine, fumigation procedures<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Fumigated what is?<\/h3>\n\n\n\n<p>What is fumigation is an important topic for many types of agricultural products. This is a process of treatment using chemicals or technical measures to eliminate insects and pests remaining in goods or packaging.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Specialized inspection for fruits<\/h3>\n\n\n\n<p>The quarantine agency will take random samples to assess the risk of pests. Achieving satisfactory results is a condition to complete customs clearance procedures.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Cold storage requirements and traceability<\/h3>\n\n\n\n<p>Many markets now require stricter traceability. The cold chain must be maintained continuously from the place of export to the receiving warehouse.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Maintain temperature according to recommendations for each type of fruit.<\/li>\n\n\n\n<li>Check the condition of the reefer container before loading.<\/li>\n\n\n\n<li>Keep temperature records throughout the journey.<\/li>\n\n\n\n<li>Monitor actual transit time.<\/li>\n\n\n\n<li>Ensure full traceability.<\/li>\n<\/ul>\n\n\n\n<p>HNT LOGISTICS khuy\u1ebfn kh\u00edch l\u1ef1a ch\u1ecdn <a href=\"https:\/\/hntshipping.com.vn\/en\/ben-trong-container-lanh-nhung-dieu-can-biet-khi-su-dung\/\">reefer containers with equipment<\/a> for remote temperature monitoring when importing high-value fruits to reduce the risk of spoilage.<\/p>\n\n\n\n<p>An importer in Dong Nai imported Korean pears using a 40RF refrigerated container. Thanks to continuous temperature monitoring, the loss rate decreased from 4% to under 1%.<\/p>\n\n\n\n<p>A business in Ho Chi Minh City imported cherries from the US via air freight. Complete quarantine documentation helped shorten the goods receipt time to 12 hours.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Common customs declaration errors and how to handle them<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/loi-khai-bao-hai-quan-thuong-gap-va-cach-xu-ly-1781632739123_no_wm.png\" alt=\"Common customs declaration errors and how to handle them\" title=\"Common customs declaration errors and how to handle them\"\/><figcaption class=\"wp-element-caption\">Common customs declaration errors and how to handle them<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Declaration data errors<\/h3>\n\n\n\n<p>The most common customs declaration errors are incorrect HS codes, incorrect values, or missing documents. These errors can lead to penalties and prolonged customs clearance times.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Incorrect quarantine documentation<\/h3>\n\n\n\n<p>Many businesses submit inconsistent documents between invoices, packing lists, and phyto certificates. This causes authorities to request additional explanations.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Experience in process optimization<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reconcile all data before transmitting the declaration.<\/li>\n\n\n\n<li>Check the validity of quarantine documents.<\/li>\n\n\n\n<li>Confirm HS codes with professional consulting units.<\/li>\n\n\n\n<li>Create a document checklist for each shipment.<\/li>\n\n\n\n<li>Track vessel schedules and actual inspection schedules.<\/li>\n\n\n\n<li>Systematically store electronic records.<\/li>\n<\/ul>\n\n\n\n<p>According to the regulations in <a href=\"https:\/\/thuvienphapluat.vn\/van-ban\/Xuat-nhap-khau\/Nghi-dinh-08-2015-ND-CP-thi-hanh-Luat-Hai-quan-ve-thu-tuc-kiem-tra-giam-sat-kiem-soat-hai-quan-263815.aspx\" target=\"_blank\" rel=\"noopener\">Decree 08\/2015\/ND-CP<\/a> as amended, electronic customs records must ensure accuracy and consistency between documents. At the same time, import plant quarantine requirements continue to be strictly applied to groups of fresh fruit.<\/p>\n\n\n\n<p>Theo c\u00e1c chuy\u00ean gia t\u1ea1i HNT LOGISTICS, vi\u1ec7c r\u00e0 so\u00e1t h\u1ed3 s\u01a1 b\u1edfi \u0111\u01a1n v\u1ecb logistics tr\u01b0\u1edbc khi khai b\u00e1o gi\u00fap gi\u1ea3m \u0111\u00e1ng k\u1ec3 nguy c\u01a1 b\u1ecb ph\u00e2n lu\u1ed3ng ki\u1ec3m tra b\u1ed5 sung.<\/p>\n\n\n\n<p>Electronic customs declaration is not only a mandatory procedure but also a tool that helps businesses control import risks for fruit more effectively.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Prepare complete commercial and quarantine documents.<\/li>\n\n\n\n<li>Check the phyto certificate carefully before the goods arrive.<\/li>\n\n\n\n<li>Clearly understand the fumigation requirements for each item.<\/li>\n\n\n\n<li>Follow the correct declaration process on VNACCS.<\/li>\n\n\n\n<li>Proactively handle common customs declaration errors.<\/li>\n\n\n\n<li>Maintain a continuous cold chain for imported fruit.<\/li>\n<\/ul>\n\n\n\n<p>Trong b\u1ed1i c\u1ea3nh th\u01b0\u01a1ng m\u1ea1i n\u00f4ng s\u1ea3n v\u00e0 th\u1ee7y s\u1ea3n Vi\u1ec7t Nam ti\u1ebfp t\u1ee5c t\u0103ng tr\u01b0\u1edfng m\u1ea1nh, c\u00f9ng v\u1edbi c\u00e1c y\u00eau c\u1ea7u ki\u1ec3m d\u1ecbch ng\u00e0y c\u00e0ng nghi\u00eam ng\u1eb7t t\u1eeb c\u01a1 quan qu\u1ea3n l\u00fd, doanh nghi\u1ec7p c\u1ea7n x\u00e2y d\u1ef1ng quy tr\u00ecnh tu\u00e2n th\u1ee7 b\u00e0i b\u1ea3n. <a href=\"https:\/\/hntshipping.com.vn\/en\/\">HNT LOGISTICS<\/a> s\u1eb5n s\u00e0ng \u0111\u1ed3ng h\u00e0nh v\u1edbi doanh nghi\u1ec7p trong t\u01b0 v\u1ea5n h\u1ea3i quan, ki\u1ec3m d\u1ecbch, v\u1eadn t\u1ea3i qu\u1ed1c t\u1ebf v\u00e0 t\u1ed1i \u01b0u chu\u1ed7i cung \u1ee9ng cho h\u00e0ng n\u00f4ng s\u1ea3n, th\u1ee7y s\u1ea3n v\u00e0 th\u1ef1c ph\u1ea9m t\u01b0\u01a1i s\u1ed1ng. Li\u00ean h\u1ec7 ngay qua \u0111\u1ecba ch\u1ec9 8A Ho\u00e0ng Minh Gi\u00e1m, TP.HCM ho\u1eb7c email marketing t\u1ea1i hntshipping.com \u0111\u1ec3 \u0111\u01b0\u1ee3c h\u1ed7 tr\u1ee3 b\u00e1o gi\u00e1!<\/p>","protected":false},"excerpt":{"rendered":"<p>Khai b\u00e1o h\u1ea3i quan \u0111i\u1ec7n t\u1eed l\u00e0 b\u01b0\u1edbc then ch\u1ed1t khi doanh nghi\u1ec7p nh\u1eadp kh\u1ea9u tr\u00e1i c\u00e2y v\u1ec1 Vi\u1ec7t Nam. Ch\u1ec9 m\u1ed9t sai s\u00f3t nh\u1ecf trong h\u1ed3 s\u01a1 ki\u1ec3m d\u1ecbch ho\u1eb7c d\u1eef li\u1ec7u t\u1edd khai c\u0169ng c\u00f3 th\u1ec3 khi\u1ebfn l\u00f4 h\u00e0ng b\u1ecb l\u01b0u b\u00e3i, ph\u00e1t sinh chi ph\u00ed l\u1ea1nh v\u00e0 ch\u1eadm \u0111\u01b0a ra th\u1ecb tr\u01b0\u1eddng. [&hellip;]<\/p>","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[83],"tags":[],"class_list":["post-6816","post","type-post","status-publish","format-standard","hentry","category-van-tai-logistics"],"rankmath_keywords":{"primary":"khai b\u00e1o h\u1ea3i quan \u0111i\u1ec7n t\u1eed, phyto certificate l\u00e0 g\u00ec, l\u1ed7i khai b\u00e1o h\u1ea3i quan, hun tr\u00f9ng l\u00e0 g\u00ec, th\u1ee7 t\u1ee5c nh\u1eadp kh\u1ea9u h\u00e0ng h\u00f3a","secondary":["phyto certificate l\u00e0 g\u00ec","l\u1ed7i khai b\u00e1o h\u1ea3i quan","hun tr\u00f9ng l\u00e0 g\u00ec","th\u1ee7 t\u1ee5c nh\u1eadp kh\u1ea9u h\u00e0ng h\u00f3a"]},"yoast_keywords":{"primary":"","secondary":[]},"yoast_focuskw":"","rankmath_focuskw":"khai b\u00e1o h\u1ea3i quan \u0111i\u1ec7n t\u1eed, phyto certificate l\u00e0 g\u00ec, l\u1ed7i khai b\u00e1o h\u1ea3i quan, hun tr\u00f9ng l\u00e0 g\u00ec, th\u1ee7 t\u1ee5c nh\u1eadp kh\u1ea9u h\u00e0ng h\u00f3a","seo_keywords":{"primary":"khai b\u00e1o h\u1ea3i quan \u0111i\u1ec7n t\u1eed, phyto certificate l\u00e0 g\u00ec, l\u1ed7i khai b\u00e1o h\u1ea3i quan, hun tr\u00f9ng l\u00e0 g\u00ec, th\u1ee7 t\u1ee5c nh\u1eadp kh\u1ea9u h\u00e0ng h\u00f3a","secondary":["phyto certificate l\u00e0 g\u00ec","l\u1ed7i khai b\u00e1o h\u1ea3i quan","hun tr\u00f9ng l\u00e0 g\u00ec","th\u1ee7 t\u1ee5c nh\u1eadp kh\u1ea9u h\u00e0ng h\u00f3a"]},"_links":{"self":[{"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/posts\/6816","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/comments?post=6816"}],"version-history":[{"count":4,"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/posts\/6816\/revisions"}],"predecessor-version":[{"id":6925,"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/posts\/6816\/revisions\/6925"}],"wp:attachment":[{"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/media?parent=6816"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/categories?post=6816"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/tags?post=6816"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}