{"id":7016,"date":"2026-06-28T22:18:03","date_gmt":"2026-06-28T15:18:03","guid":{"rendered":"https:\/\/hntshipping.com.vn\/?p=7016"},"modified":"2026-06-28T23:03:24","modified_gmt":"2026-06-28T16:03:24","slug":"what-is-cy-vgm-regulations-and-container-detention-fees","status":"publish","type":"post","link":"https:\/\/hntshipping.com.vn\/en\/cy-la-gi-quy-dinh-vgm-va-phi-luu-container\/","title":{"rendered":"What is CY? VGM declaration regulations, CY yard management, and how to optimize container demurrage fees"},"content":{"rendered":"<p class=\"wp-block-paragraph\"><strong>What is CY<\/strong> is the question that needs to be answered before the business moves the container to the port. Just a discrepancy between the yard drop-off time, VGM declaration deadline and vessel schedule can cause the container to be held, incur container storage fees or miss the sailing.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In 2026, <a href=\"https:\/\/trungtamwto.vn\/su-kien\/27292-viet-nam-la-quoc-gia-dung-thu-3-the-gioi-ve-xuat-khau-thuy-san\" target=\"_blank\" rel=\"noopener\">Vietnam's seafood exports<\/a> reached approximately 11.3 billion USD, an increase of more than 12% compared to the previous year. In the first four months of 2026, fruit and vegetable exports reached nearly 2.06 billion USD, up 22%. The increase in refrigerated cargo volume makes yard drop-off discipline, power supply and weight declaration even more important.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">SOLAS regulations require a packed cargo container to have its verified gross mass before being loaded onto a vessel. C\u00e1t L\u00e1i Port also has its own receiving rules according to cargo type and vessel schedule. This article helps businesses control delivery points, VGM, weight and costs from booking to empty return.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Why do businesses still incur container storage fees even though delivery and receipt were completed as planned?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Delivery plans usually only calculate the time for the truck to arrive at the port. However, incurred costs depend on port data, document deadlines, yard status and shipping line conditions. What is CY in this situation? It is where containers are received, stored and coordinated before or after the sea voyage.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/vi-sao-doanh-nghiep-van-phat-sinh-phi-luu-container-du-da-giao-nhan-dung-ke-hoach-1782198105822_no_wm.png\" alt=\"what is cy\" title=\"Why do businesses still incur container storage fees even though delivery and receipt were completed as planned?\"\/><figcaption class=\"wp-element-caption\">Why do businesses still incur container storage fees even though delivery and receipt were completed as planned?<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Bottlenecks at the CY yard that cause containers to be stored unexpectedly<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Bottlenecks usually start from incorrect empty return instructions, missing booking numbers, wrong container numbers or yards not accepting early. For refrigerated cargo, lack of power connection confirmation can increase quality risks. According to HNT LOGISTICS experience, businesses should accurately check the drop-off yard, receiving time and operations contact number before the truck leaves the warehouse.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">The relationship between cut-off time, VGM and container drop-off time<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The yard drop-off deadline, document submission deadline and verified gross mass declaration deadline do not necessarily coincide. A container that has entered CY but has invalid VGM may still be removed from the vessel loading list. Businesses should consider the VGM deadline as an internal milestone at least one working day earlier.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Additional charges increase gradually according to yard storage time and container storage time<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Container storage fees usually include port yard storage fees, shipping line equipment storage fees and instruction adjustment surcharges. Each shipping line has different free time periods. Therefore, the ocean freight quotation cannot replace a free-time tracking sheet for each container.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Signs that a shipment is at risk of generating costs from the booking stage<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Cargo packing date is close to vessel deadline but weighing time and inspection time have not been confirmed.<\/li>\n\n\n\n<li>The refrigerated container has not been checked for machine condition, set temperature and power connection point at the yard.<\/li>\n\n\n\n<li>The sales contract has not finalized delivery terms, making the party responsible for storage fees unclear.<\/li>\n\n\n\n<li>The tractor has no backup plan when traffic congestion or port gate errors occur.<\/li>\n\n\n\n<li>Export documents have not completed C\/O, quarantine or draft bill of lading before the document deadline.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-table\">\n<table>\n<thead>\n<tr>\n<th>Risk<\/th>\n<th>Early signs<\/th>\n<th>Consequences<\/th>\n<th>Control<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Late yard drop-off<\/td>\n<td>Truck has not picked up the container<\/td>\n<td>Missed sailing<\/td>\n<td>Arrange backup truck<\/td>\n<\/tr>\n<tr>\n<td>Late VGM<\/td>\n<td>No weighing slip<\/td>\n<td>Not loaded onto vessel<\/td>\n<td>Submit one day early<\/td>\n<\/tr>\n<tr>\n<td>Wrong instruction<\/td>\n<td>Booking number mismatch<\/td>\n<td>Cannot enter the gate<\/td>\n<td>Check before departure<\/td>\n<\/tr>\n<tr>\n<td>Refrigerated<\/td>\n<td>Power not connected<\/td>\n<td>Temperature risk<\/td>\n<td>Confirm power connection point<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Operating tip:<\/strong> create a \u201cmust-not-be-late\u201d schedule including empty container pickup deadline, CY cutoff, VGM deadline, documentation deadline, and vessel departure time. Minh An Agricultural Products Company in Tien Giang reduced yard storage by three days by moving cargo weighing to before delivering the 40-foot reefer container to the yard for shipment to Shanghai.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Effective CY yard management at each stage of import and export shipment operations<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Effective CY management is not just about knowing which port the container is at. Businesses need to control gate access, drop-off location, cargo status, and the person responsible for updates. This is especially important for fresh goods, frozen seafood, and export shipments with short vessel schedules.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/quan-ly-bai-cy-hieu-qua-trong-tung-giai-doan-van-hanh-lo-hang-xuat-nhap-khau-1782198166106_no_wm.png\" alt=\"Effective CY yard management at each stage of import and export shipment operations\" title=\"Effective CY yard management at each stage of import and export shipment operations\"\/><figcaption class=\"wp-element-caption\">Effective CY yard management at each stage of import and export shipment operations<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Checklist to complete before delivering the container to the CY<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Cross-check the booking number, container number, seal number, and vessel code with the empty container release order.<\/li>\n\n\n\n<li>Check the cargo weight, dunnage materials, and tare weight before closing the container doors.<\/li>\n\n\n\n<li>Confirm the export declaration, quarantine, and specialized documents according to the actual cargo.<\/li>\n\n\n\n<li>Check the yard's container receiving time, drop-off area, and specific requirements for dangerous goods.<\/li>\n\n\n\n<li>Send the trucking plan to the warehouse, driver, and documentation department using a unified form.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Inspection and coordination activities while the container is at the CY<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Once the container has entered the yard, the operations team should verify successful drop-off status, power connection time, and VGM confirmation. Do not assume the driver's notification is sufficient. Save screenshots of the port status and the shipping line's notification in the shipment file.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Notes for removing containers from the CY to avoid additional charges<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">For import cargo, compare the vessel arrival date, free time, and the effective date of the delivery order. Removing a container from the CY late often results in both storage and container detention charges. After unloading, the business must return the empty container to the designated depot.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">How to track container status through container markings and the port system<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Container markings indicate the operator, serial number, and check digit. Operators should also verify the size, container type, maximum payload, and tare weight shown on the container door. This is the baseline data for calculating VGM and identifying overload risks.<\/p>\n\n\n\n<div class=\"wp-block-table\">\n<table>\n<thead>\n<tr>\n<th>Phase<\/th>\n<th>Person in charge<\/th>\n<th>Data to be confirmed<\/th>\n<th>Warning point<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Before drop-off<\/td>\n<td>Documentation<\/td>\n<td>Booking, receiving yard<\/td>\n<td>Wrong vessel<\/td>\n<\/tr>\n<tr>\n<td>At the yard<\/td>\n<td>Operations team<\/td>\n<td>Drop-off receipt<\/td>\n<td>No port status<\/td>\n<\/tr>\n<tr>\n<td>Storage fees<\/td>\n<td>Coordinate<\/td>\n<td>VGM, power connection<\/td>\n<td>Missing stowage data<\/td>\n<\/tr>\n<tr>\n<td>Cargo unloading<\/td>\n<td>Warehouse<\/td>\n<td>Free days<\/td>\n<td>Empty return overdue<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Operating tip:<\/strong> set up a data owner for each container. Thanh Phat Wood Company in Binh Duong applies this rule for the Cat Lai Port to Los Angeles route and reduces repeated confirmation calls on the sailing day.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is VGM declaration regulation and the common mistakes that cause containers to be rejected for loading<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">What is VGM? VGM is the verified gross mass of a packed container, including cargo, securing materials, packaging, pallets and tare weight. According to the SOLAS Convention, the shipper is responsible for providing this data before the container is loaded onto the vessel.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/quy-dinh-khai-bao-vgm-va-nhung-diem-de-sai-khien-container-bi-tu-choi-xep-tau-1782198240179_no_wm.png\" alt=\"What is VGM declaration regulation and the common mistakes that cause containers to be rejected for loading\" title=\"What is VGM declaration regulation and the common mistakes that cause containers to be rejected for loading\"\/><figcaption class=\"wp-element-caption\">What is VGM declaration regulation and the common mistakes that cause containers to be rejected for loading<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">When must businesses declare VGM to avoid missing the vessel schedule<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The shipping line announces a separate declaration deadline for each voyage. Businesses should not wait until the final deadline. Complete weighing and submit VGM at least one working day before the shipping line's deadline, especially when there is quarantine, declaration amendment or cargo packed at multiple warehouses.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Accepted methods for determining VGM weight<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Method one is weighing the entire packed container using calibrated equipment. Method two is adding the weight of cargo, packaging, securing materials and tare weight. Either method requires storing weighing records, the confirmer and data matching the actual shipment.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What are actual weight discrepancies and overweight risks in sea transport<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">What is overweight? This is the situation where the actual total weight exceeds the operating limits of the container, truck, road transport or vessel. A container with valid VGM may still be rejected if it exceeds the tare weight limit, exceeds road weight limits or violates route operating conditions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Common VGM declaration errors that arise before closing time<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enter cargo weight but forget to add tare weight, pallets and securing materials.<\/li>\n\n\n\n<li>Submit VGM using the old booking number after the shipping line changes the vessel or voyage number.<\/li>\n\n\n\n<li>Use an untraceable weighing slip or one that does not clearly record the actual container number.<\/li>\n\n\n\n<li>Declare the unit as tons instead of kilograms, causing incorrect data on the shipping line system.<\/li>\n\n\n\n<li>Do not assign a person responsible for final confirmation before the declaration deadline.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-table\">\n<table>\n<thead>\n<tr>\n<th>Component<\/th>\n<th>Method one<\/th>\n<th>Method two<\/th>\n<th>Documents to keep<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Cargo<\/td>\n<td>Weigh with container<\/td>\n<td>Add weighing slips<\/td>\n<td>Warehouse weighing slip<\/td>\n<\/tr>\n<tr>\n<td>Securing materials<\/td>\n<td>Already included<\/td>\n<td>Add separately<\/td>\n<td>Cargo loading allowance<\/td>\n<\/tr>\n<tr>\n<td>Container tare<\/td>\n<td>Already included<\/td>\n<td>Take from door tare<\/td>\n<td>Door marking photo<\/td>\n<\/tr>\n<tr>\n<td>Confirmation<\/td>\n<td>Shipper<\/td>\n<td>Shipper<\/td>\n<td>VGM form<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Operating tip:<\/strong> HNT LOGISTICS recommends locking cargo loading data before the truck arrives at the weighing warehouse. The Blue Ocean Seafood factory in Ca Mau once avoided missing the Cat Lai Port to Busan shipment when it detected a 420-kilogram discrepancy six hours before the VGM deadline.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Understanding container markings correctly to control capacity and transport planning<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Container markings are not only for identifying the container shell. They are the basis for checking tare weight, maximum payload, size code, and equipment type. When this data does not match the booking, businesses may load the wrong container, miscalculate VGM, or incur container change costs.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/hieu-dung-ky-hieu-container-de-kiem-soat-suc-chua-va-ke-hoach-van-chuyen-1782198300131_no_wm.png\" alt=\"Understanding container markings correctly to control capacity and transport planning\" title=\"Understanding container markings correctly to control capacity and transport planning\"\/><figcaption class=\"wp-element-caption\">Understanding container markings correctly to control capacity and transport planning<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">How to quickly read container markings for declaration and operations<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A container code usually consists of four letters, six digits, and a check digit. On the container door there are also size codes, container type, tare weight, and maximum gross weight. Warehouse staff should take a full photo of the container door before loading cargo.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Key parameters to cross-check before confirming loading<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Cross-check container type with booking, especially reefer, high cube, and open-top containers. Check maximum payload, tare weight, floor condition, door seals, and refrigeration unit. For frozen cargo, confirm set temperature and pre-cooling time before loading.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Cases of container overload and handling solutions before gate-in<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">When overload is detected, do not proceed to the yard and wait for adjustments. Businesses need to unload part of the cargo, split shipments, change container type, or adjust the transport plan. Each decision must balance the cost of changing plans with the risk of being rejected at the port gate.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Relationship between container markings, VGM, and safe handling<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Tare weight on the container door is mandatory data when calculating VGM using the additive method.<\/li>\n\n\n\n<li>Maximum payload helps warehouses decide number of pallets, stacking method, and allowable cargo volume.<\/li>\n\n\n\n<li>Container type code helps dispatch determine power supply needs, dunnage, or lifting equipment.<\/li>\n\n\n\n<li>Accurate container number ensures VGM, bill of lading, and declaration all reference the same unit.<\/li>\n\n\n\n<li>Door image provides evidence when disputes arise over wrong type or wrong weight.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-table\">\n<table>\n<thead>\n<tr>\n<th>Parameters<\/th>\n<th>Meaning<\/th>\n<th>Cost impact<\/th>\n<th>Action<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Tare weight<\/td>\n<td>Empty container weight<\/td>\n<td>Incorrect VGM<\/td>\n<td>Take photo of container door<\/td>\n<\/tr>\n<tr>\n<td>Maximum Payload<\/td>\n<td>Cargo limit<\/td>\n<td>Overload<\/td>\n<td>Split shipment<\/td>\n<\/tr>\n<tr>\n<td>Type code<\/td>\n<td>Transport equipment<\/td>\n<td>Change container<\/td>\n<td>Booking cross-check<\/td>\n<\/tr>\n<tr>\n<td>Check digit<\/td>\n<td>Container seal verification<\/td>\n<td>Incorrect documents<\/td>\n<td>System inspection<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Operating tip:<\/strong> create a process to take four photos before closing the doors, including the container doors, seal number, temperature, and cargo with dunnage inserted. Nam Viet Fruit Company in Dong Nai avoided an urgent container replacement after discovering the allocated container was a standard container instead of a 40-foot refrigerated container.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is CY in actual operations and how does it differ from other delivery points?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">What is CY in a transport contract? CY is the container yard where the shipping line or port receives and delivers full containers. The CY\/CY term is suitable when the shipper delivers the container at the origin yard and the consignee collects it at the destination yard. This scope does not automatically include drayage to the warehouse.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/cy-la-gi-trong-thuc-te-van-hanh-va-khac-gi-voi-cac-diem-giao-nhan-khac-1782198362715_no_wm.png\" alt=\"What is CY in actual operations and how does it differ from other delivery points?\" title=\"What is CY in actual operations and how does it differ from other delivery points?\"\/><figcaption class=\"wp-element-caption\">What is CY in actual operations and how does it differ from other delivery points?<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">When should businesses choose CY\/CY delivery terms?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">CY\/CY is suitable for buyers who can handle customs procedures and inland transportation at the destination port. This model helps separate ocean freight from terminal costs. However, the seller should clearly specify the CY point, delivery date, and related obligations in the contract.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Situations where CY Door helps optimize terminal operations<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">CY Door is suitable when the seller needs to control the journey from the port to the consignee's warehouse. It is a useful option for refrigerated cargo, supermarket deliveries, or new customers without a trucking fleet. However, businesses should check exceptions regarding truck waiting time, restricted hours, and local surcharges.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Comparing CY and CFS in terms of cost, time, and cargo type<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">CY serves full-container shipments, while CFS serves the consolidation or deconsolidation of less-than-container-load cargo. For shipments filling an entire container, CY usually reduces the risk of multiple cargo handling operations. For smaller shipments, CFS helps optimize freight costs but increases handover points and requires stricter document control.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Operational decisions directly affected by the choice of delivery point<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The delivery point determines which party arranges the tractor truck and bears warehouse waiting costs.<\/li>\n\n\n\n<li>The delivery term determines which date is considered fulfillment of contractual obligations.<\/li>\n\n\n\n<li>The type of receiving point affects how the bill of lading is issued and the arrival notice information.<\/li>\n\n\n\n<li>Refrigerated cargo requires clear responsibility for power supply at the yard, port, and destination warehouse.<\/li>\n\n\n\n<li>Less-than-container-load cargo requires additional time for cargo consolidation, stuffing, and handling at the CFS warehouse.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-table\">\n<table>\n<thead>\n<tr>\n<th>Criteria<\/th>\n<th>CY\/CY<\/th>\n<th>CY Door<\/th>\n<th>CFS<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Cargo type<\/td>\n<td>FCL<\/td>\n<td>FCL<\/td>\n<td>LCL<\/td>\n<\/tr>\n<tr>\n<td>End point<\/td>\n<td>Destination yard<\/td>\n<td>Consignee's warehouse<\/td>\n<td>CFS warehouse<\/td>\n<\/tr>\n<tr>\n<td>Terminal control<\/td>\n<td>Lower<\/td>\n<td>Higher<\/td>\n<td>Distributed<\/td>\n<\/tr>\n<tr>\n<td>Main risks<\/td>\n<td>Charges at the destination port<\/td>\n<td>Vehicle waiting<\/td>\n<td>Cargo consolidation delay<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Operating tip:<\/strong> include the exact name of the port, yard, or destination warehouse in the quotation. Service <strong><a href=\"https:\/\/hntshipping.com.vn\/en\/cuoc-phi-van-chuyen-duong-bien-2026-local-charge\/\">ocean freight route to the United States<\/a><\/strong> should be quoted with CY\/CY freight and door delivery charges clearly separated to avoid misunderstandings about costs. According to experts at HNT LOGISTICS, this separation helps businesses compare quotations more accurately.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Set up a process to control container costs from booking to empty return<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Controlling container detention fees requires an end-to-end process, not handling it after receiving invoices. Businesses must link booking, documents, field operations, warehouses, and shipping lines on the same timeline. Every container must have an assigned owner and daily status updates.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/hntshipping.com.vn\/wp-content\/uploads\/2026\/06\/thiet-lap-quy-trinh-kiem-soat-chi-phi-container-tu-booking-den-khi-tra-rong-1782198442578_no_wm.png\" alt=\"Set up a process to control container costs from booking to empty return\" title=\"Set up a process to control container costs from booking to empty return\"\/><figcaption class=\"wp-element-caption\">Set up a process to control container costs from booking to empty return<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Build internal warning milestones for each type of container surcharge<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Set up alerts before pickup deadline, depot drop-off deadline, VGM deadline, vessel arrival date, free time expiration, and empty return deadline. Alerts must be sent to both field operations and documentation teams. Notifying only one person is not enough, as errors often occur at handover points between departments.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">How coordination between documentation, field operations, and shipping lines reduces waiting time<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The documentation team must lock booking, VGM, and bill of lading data. The field operations team confirms depot drop-off, pickup, and empty return. Shipping lines provide sailing schedules, delivery orders, and free time rules. The three groups need to use a shared tracking sheet with last update timestamps.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Key indicators to monitor periodically to optimize container detention costs<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Rate of containers dropped at the depot at least one day before the port's cargo receiving deadline.<\/li>\n\n\n\n<li>Rate of on-time VGM submission and rate of VGM corrections after transmission to the shipping line.<\/li>\n\n\n\n<li>Number of days containers stay in the yard beyond plan by route and cargo type.<\/li>\n\n\n\n<li>Yard storage, container detention, and truck waiting costs per container by customer.<\/li>\n\n\n\n<li>Rate of on-time empty return and number of cases of depot changes or delivery order changes.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Using operational data to forecast costs for upcoming shipments<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Historical data helps identify which routes often incur truck waiting, which depots are prone to congestion, and which cargo types frequently require VGM corrections. Businesses should analyze by port, shipping line, customer, container type, and seasonality. Forecasting does not eliminate risk, but helps make budgeting more realistic.<\/p>\n\n\n\n<div class=\"wp-block-table\">\n<table>\n<thead>\n<tr>\n<th>Control milestones<\/th>\n<th>Suggested alerts<\/th>\n<th>Recipient<\/th>\n<th>Target<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Before pickup<\/td>\n<td>48 hours<\/td>\n<td>Coordinate<\/td>\n<td>Enough trucks and containers<\/td>\n<\/tr>\n<tr>\n<td>Before depot drop-off<\/td>\n<td>24 hours<\/td>\n<td>Operations team<\/td>\n<td>Do not miss deadline<\/td>\n<\/tr>\n<tr>\n<td>Before VGM<\/td>\n<td>24 hours<\/td>\n<td>Documentation<\/td>\n<td>Avoid cargo rejection by shipping line<\/td>\n<\/tr>\n<tr>\n<td>Before empty return<\/td>\n<td>48 hours<\/td>\n<td>Warehouse<\/td>\n<td>Do not exceed free time<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Operating tip:<\/strong> Record root causes for each incurred invoice instead of only accounting for costs. A mechanical company in Da Nang reduced 28% empty container detention fees after three months because it discovered that most delays came from delivery orders being sent to the warehouse only at the end of the day.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>What is CY<\/strong> not just terminology knowledge. This is a direct control point for sailing schedules, VGM, container status, and incurred fees. When businesses understand the scope of delivery, weight data, and free time milestones correctly, operational decisions become more proactive.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Confirm depot drop-off, cargo receiving deadlines, and trucking plan before the loading day.<\/li>\n\n\n\n<li>Submit VGM at least one working day earlier than the shipping line deadline.<\/li>\n\n\n\n<li>Cross-check container number, tare weight, and payload before loading.<\/li>\n\n\n\n<li>Clearly separate detention fees and container storage fees in each quotation.<\/li>\n\n\n\n<li>Set up alerts for depot drop-off deadlines, VGM deadlines, and empty return deadlines.<\/li>\n\n\n\n<li>Store actual data to forecast costs by route, shipping line, and season.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">HNT LOGISTICS is a trusted freight forwarding and logistics partner for businesses exporting agricultural products, seafood, and fresh goods from Vietnam. Businesses should prioritize processes first, then optimize freight costs; this is the way to sustainably reduce container detention fees and protect delivery schedules. As a professional transportation provider,\u00a0<a href=\"https:\/\/hntshipping.com.vn\/en\/\">HNT LOGISTICS<\/a>\u00a0is committed to delivering comprehensive supply chain solutions, helping Vietnamese businesses confidently conquer global markets. Contact us today at 8A Hoang Minh Giam, Ho Chi Minh City or via the marketing email at hntshipping.com for quotation support!<\/p>","protected":false},"excerpt":{"rendered":"<p>CY l\u00e0 g\u00ec l\u00e0 c\u00e2u h\u1ecfi c\u1ea7n \u0111\u01b0\u1ee3c tr\u1ea3 l\u1eddi tr\u01b0\u1edbc khi doanh nghi\u1ec7p h\u1ea1 container ra c\u1ea3ng. Ch\u1ec9 m\u1ed9t ch\u00eanh l\u1ec7ch gi\u1eefa gi\u1edd h\u1ea1 b\u00e3i, h\u1ea1n khai b\u00e1o VGM v\u00e0 l\u1ecbch t\u00e0u c\u00f3 th\u1ec3 khi\u1ebfn container b\u1ecb gi\u1eef l\u1ea1i, ph\u00e1t sinh ph\u00ed l\u01b0u container ho\u1eb7c l\u1ee1 chuy\u1ebfn. N\u0103m 2026, xu\u1ea5t kh\u1ea9u th\u1ee7y s\u1ea3n Vi\u1ec7t [&hellip;]<\/p>\n","protected":false},"author":23,"featured_media":7017,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[83],"tags":[],"class_list":["post-7016","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-van-tai-logistics"],"rankmath_keywords":{"primary":"cy l\u00e0 g\u00ec, vgm l\u00e0 g\u00ec, k\u00fd hi\u1ec7u container, ph\u00ed l\u01b0u container, overweight l\u00e0 g\u00ec","secondary":["vgm l\u00e0 g\u00ec","k\u00fd hi\u1ec7u container","ph\u00ed l\u01b0u container","overweight l\u00e0 g\u00ec"]},"yoast_keywords":{"primary":"","secondary":[]},"yoast_focuskw":"","rankmath_focuskw":"cy l\u00e0 g\u00ec, vgm l\u00e0 g\u00ec, k\u00fd hi\u1ec7u container, ph\u00ed l\u01b0u container, overweight l\u00e0 g\u00ec","seo_keywords":{"primary":"cy l\u00e0 g\u00ec, vgm l\u00e0 g\u00ec, k\u00fd hi\u1ec7u container, ph\u00ed l\u01b0u container, overweight l\u00e0 g\u00ec","secondary":["vgm l\u00e0 g\u00ec","k\u00fd hi\u1ec7u container","ph\u00ed l\u01b0u container","overweight l\u00e0 g\u00ec"]},"_links":{"self":[{"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/posts\/7016","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/users\/23"}],"replies":[{"embeddable":true,"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/comments?post=7016"}],"version-history":[{"count":2,"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/posts\/7016\/revisions"}],"predecessor-version":[{"id":7178,"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/posts\/7016\/revisions\/7178"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/media\/7017"}],"wp:attachment":[{"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/media?parent=7016"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/categories?post=7016"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/hntshipping.com.vn\/en\/wp-json\/wp\/v2\/tags?post=7016"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}