In the active export of going abroad, the right preparation and enough stock from is the most important factor to ensure the process of customs clearance, shipping and international payments take place smoothly. Practice shows that a lot of businesses have trouble customs export is prolonged only because of false information or lack of papers. Therefore, the prepared 1 export documents full right from the start to help businesses mitigate the risks and ensure the records meet the requirements of the partner as well as customs authorities.
When performing export of going abroad, the stock from not just include the invoice or packing list, but also need full bills of lading, C/O certification from specialized and papers related to the quarantine. Depending on the type of goods and the export market, the business may have to prepare a full set of documents for export according to international standards. The article below will guide in detail how to build the stock from the export standards, the preparation process and how to optimize to minimize risks in the entire export process.
Definition & components stock from when exporting goods to go abroad
The export of foreign travel need the papers what?
Here is a collection of the proof of information goods, transaction value, delivery terms, shipping method and the legal basis when working with partners, carriers, banks and declaration. The voucher is “common language” in international trade to help affirm the transparency of the transaction.
Why need to prepare full stock from when export?
- Help customs fast
- Support bank payment processing
- Reduce risk in shipping
- Optimal import tariffs for partners by C/O
- Is grounds for dispute resolution when there is a problem
To export goods going overseas right process, businesses need to prepare 3 group stock from main:
- Commercial documents – proof of transaction
- The transport & customs – serve check the goods and shipping
- Proof of payment & tax incentives – work with banks and partners
Packaged goods, prepare, to ensure the safe international shipping.
Details of the voucher should have when exporting goods to go abroad
This is the most important part. Each type of document has its own specific role and must match perfectly with each other to avoid incurring the cost or denied payment.
Commercial documents
Commercial Invoice – commercial Invoice
- Present value goods, which is the tax base
- Information must match 100% with the contract and the bill of lading
- Don't be erased
Packing List – packing
- Listed quantity, weight, volume
- Customs used to check goods
- Error weight easily lead to a reality check
Sale Contract – foreign trade Contract
- Stating Incoterms, price, products
- The basis set the vouchers remaining
The transport & customs
Bill of Lading (B/L) or Airway Bill (AWB)
- Proof shipping and ownership of goods
- Used to receive the goods at the port of destination
- Type of shipping single purchase method of transportation
Customs declaration for export
- On system VNACCS
- Contain information goods HS code
- Wrong HS code → stretch cargo checking
Evidence from specialized (depending on type)
- Phytosanitary (Phyto)
- Animal quarantine
- Fumigated (Fumigation Certificate)
- Certified quality inspection
The agricultural products, wood, food, old machinery... usually required to have.
Proof of payment & tax incentives
C/O Certificate of origin
- Help partners for tax incentives FTA
- Wrong form or the wrong information → denied
Proof of payment (L/C, T/T)
- With L/C: voucher must match 100%
- With T/T: need vouchers basic but still have to correct
Insurance Certificate – Certificate of insurance
- Mandatory with CIF or CIP
- Protect your rights when goods are damaged, loss
Export documents full help enterprises shorten customs clearance for export.
The preparation process vouchers when exporting goods to go abroad
Step 1: Test conditions Incoterms
Determine the responsibility of lading, insurance, C/O, vouchers...
Step 2: Prepare commercial documents
Establishment invoice and packing list, collated with the contract.
Step 3: Booking train or plane
Carriers provide draft B/L to collate information.
Step 4: Please C/O and certification from specialized
Depending on the market and types of cargo.
Step 5: Finishing the entire stock from directory
Collated Invoice – Packing – B/L – C/O – declaration – Evidence from industry experts.
Step 6: Delivery vouchers for partners
Depending on the method of payment (L/C or T/T).
Invoice, Packing List and bill of lading – 3 vouchers important when exporting goods abroad.
The common errors & how to fix when exporting goods to go abroad
Error 1: Heterogeneous information
Invoice record 20 cartons, B/L record 22 cartons → check goods, or reject stock from.
Error 2: Wrong code HS code
Lead to a tax increase or a reality check.
Error 3: C/O the wrong form or the wrong content
Often due to incorrect description or lack of proof of origin.
Error 4: Wrong information on the waybill
Consignee, address, description of goods...
→ To edit, time & cost.
How to fix common
- Use checklist
- Closely connected between logistics – accounting – business
- Thanks forwarder test the entire record before send guests
HNT Shipping business support, export of foreign travel from A–Z from vouchers to shipping.
Why businesses should choose HNT Shipping when exporting goods to go abroad?
HNT Shipping is specialized in processing vouchers and support the export of foreign travel for thousands of businesses. When collaborating, you get:
Complete full set of documents – RIGHT – ENOUGH – INTERNATIONAL STANDARD
Including Invoice, Packing, B/L, C/O, fumigation, quarantine, insurance, L/C...
Experience in handling evidence from complex
Agricultural products, aquatic products, wood, machinery, project cargo...
Reduce the maximum error & risk international payments
Collated evidence from 100% before send guests.
Support package: customs declaration – booking – international transport
Business just delivery, HNT Shipping to the rest.
Don't let complicated procedures hinder the operation of your business. Let HNT Shipping accompany you in every process-import goods, export and international shipping.
Call Hotline: 0911.446.060 (Mrs. Contest), 0908.487.986 (Mr. Scenes), 0903.070.300 (Mr. Sweden) for advice the most suitable solution.
HNT Shipping companion in all export shipments going overseas.
Conclusion
The right preparation and enough stock from the export of foreign travel is determinant to business more quickly, limit risk and ensure international payment safety. A 1 export documents in full will help businesses be more active in the process of handling customs clearance for export and meet the requirements from the partner. When building full export documents, businesses need to understand each type of evidence from international standards and procedures for screening to avoid errors. If you need intensive support, HNT Shipping is always ready companion to the export of foreign travel smoothly and professionally.
