In the field of export and import documents is a key factor to decide the validity, transparency, and success of each transaction. Whether it is a restaurant vouchers, export the certificate from international payment or the stock from the air, all need to be prepared carefully and properly defined to avoid legal risks, as well as delay goods. Understanding the process of making stock from the production not only help businesses save time, but also improve the operational efficiency and competitiveness in the international market. Practice shows that in many cases business serious losses just because small errors in the documents. So, armed with full knowledge and constant updates about the types of vouchers, as well as in collaboration with unit logistics service credits will be the optimal solution for every business. The following article will provide you with comprehensive perspective and in-depth documents used in import export, at the same time suggesting practical solutions from HNT Shipping – the leading unit in the field of logistics.

The role of documents in import and export activities

The key guarantee for goods

The voucher is the legal basis prove ownership, origin of goods and conditions of delivery between the parties. In each transaction, the documents from standard to help ensure transparency, protect the interests of buyers and sellers, at the same time support the process of customs smoothly.

Directly related to the progress and payment

Don't have the valid documents, the process of international payments can be stalled. In particular, for the payment methods like L/C, the bank requires the documents to be complete and in accordance with the contract.

Just a minor deviations, such as wrong names, wrong date is may lead to the refusal of payment.

The type of the documents in the popular export

The stock from the standard consists of what?

Typically, a certificate for export include: Commercial invoice (Commercial Invoice), packing (Packing List), bill of lading (Bill of Lading/Airway Bill), certificate of origin (C/O), inspection certificate of quality (CQ), Certificate of insurance, and the evidence from other relevant depending on the requirements of the contract.

The stock from the air, what's the difference?

With aviation, air waybill (Airway Bill) is type of bill of lading is not transferable, so the documentation requirements are also part more closely. The stock from the air usually requires accurate about volume, time, the delivery location – by the characteristic of air transport is speed, short processing time, do not allow errors.

Unit credits will advise the stock from reasonable and adequate for you

The process of making stock from the production details for the business

Step 1: Prepare and check the information contract

Immediately after signing the contract, foreign trade, businesses need to clearly define the terms, names, specifications, delivery conditions (Incoterms), a form of payment... These factors directly affect the content of each type of document.

Step 2: Compose and confirm each type of document

Business or service unit will start drafting each voucher based on information from the contract, warehouse and delivery plan. The case of payment by L/C, papers must strictly adhere to as a condition of L/C. Then sent to stakeholders such as banks, carriers, customs to confirm.

Step 3: Submit the documents on time

Sending vouchers need to make the right time, right format and the right people get – especially in international payments. The delay or sent wrong can affect the rights of the business. In addition, the need to store and track vouchers to handle promptly when they arise.

The common errors while handling the documents and how to avoid them

False information on the voucher

A common error is the information on the bill of lading and the contract is not matched. This prompted the bank to refuse payment or customs on suspicion of fraud. Therefore, cross-check between the voucher is mandatory before sending it.

Not updated with new rules about import export

The rules of papers often change according to the legal provisions in the country and international. Not catch in time can make business in trouble about the tax, penalty or stagnation goods. Please regularly update information from the authorities or thanks to the professional advice.

Why should you use the services, vouchers and shipping package at HNT Shipping?

Service package: from vouchers to delivery

HNT Shipping offer full service, from sewing made papers, customs declaration, import-export commission until shipping of goods by sea and road. Customers only need to provide information – all legal procedures and commissioning will be team HNT processing, fast, effective.

Experienced team – 15 years with the business

With over 15 years activity in the field of logistics, HNT is proud to be a trusted partner for thousands of businesses, big and small, domestic and foreign. We own a team of hr expertise, the process of international always updates the latest regulations to ensure the stock from the manufacturer, certification from the international payment your always accurate and legal.

HNT always lead the trend about the quality of service and customer care

Contact HNT Shipping to be fast support and professional

You are in need of support do the paper goods air export procedures, cargo, sea or road? HNT Shipping ready to accompany with you in every stage of commissioning logistics. With processing power, flexibility, speed of response and dedication from our team of professionals, we help your business save time, cost and to avoid undue risk.

Don't let the flaws in the documents that you have lost the contract or delayed delivery – please contact HNT today:

📞 Hotline:

• 0911.446.060 (Mrs. Contest)
• 0908.487.986 (Mr. Scenes)
• 0903.070.300 (Mr. Sweden)

We are committed to professional service, optimal cost, security information and with the business in any way import and export.

HNT Shipping – logistics solutions, comprehensive, and reliable for all enterprises.

Summary: The evidence from – core for every transaction import export success

The stock from not just legal procedures but also the tools to ensure the rights and business performance in the environment of international trade. The preparation of papers for export standard, accurate processing of the payment documents of international compliance processes testimony from customers as well as meet the specific requirements of the stock from the air is a prerequisite for all service to be performed smoothly. In the context of the global supply chain is increasingly complex, choose logistics partner reputation as HNT Shipping will help businesses save resources and risk prevention effect. Let HNT become a right-hand driving force in the process of construction and development activities, import-export sustainable for your business.